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The Great Get-Together, Big Lunch and community street parties
Are you planning to celebrate The Great Get-Together and Big Lunch by organising a street party?
Street Parties can be an enjoyable way for neighbours to meet one another, to build community spirit in a friendly and relaxed atmosphere.
Organising a street party for this occasion and for other local events is now much easier thanks to the introduction of a new single form. This simple and easy-to-use form can only be used for small scale community events, street parties and fetes, events that are organised by and for residents in one or two small streets.
Preparing for your street party
If you're planning a small scale community event it is crucial to plan early. You should think about what your community wants to achieve from such an event.
You should get in touch with our events team as early as possible, and at least 4-6 weeks in advance of the event - email them at firstname.lastname@example.org or call on (0191) 643 7409 .
We will then:
- determine if the event qualifies as a small scale community event
- determine if the event needs some form of insurance policy to be in place
- liaise with officers within our highways, licensing and environmental health teams
Consultation with neighbours and residents
As street party organisers, it's your responsibility to consult with all residents in the street who will be affected by the event. You should consider any objections or comments raised by those persons who feel that they may be adversely affected by the event and should try to remediate any fears or concerns raised.
The street party application form does not extend to larger public events that include activities that need a licence, such as selling alcohol or providing certain types of regulated entertainment.
If you want to have a pay bar or intend to provide entertainment to the wider public, or charge a fee to raise money for your event, you will need a Temporary Event Notice (TEN).
A TEN is a type of temporary licence and costs £21 from our licensing team.
If raffle tickets are sold prior to the event with prizes worth more than £500 additional consent will also be required. Similarly, large scale events attracting more than 499 people will require an entirely different process. If an organiser needs a TEN or would like to hold a large scale public event, they should contact the Council’s Licensing Team for further information and advice.
The main differences between a small street party and larger public events are:
|Street parties and fetes||Larger public events|
|For residents/neighbours only||Anyone can attend|
|Publicity only to residents||External publicity (newspapers etc)|
No licences normally necessary if
|Licence usually needed|
|No formal risk assessment needed||Insurance needed|
|Insurance not usually required||Risk assessment common|
|Self-organised||Professional / skilled organisers|