Information for childcare providers

Operational Guidance (below) sets out how the Government expect the free childcare / early education entitlements to be delivered.

The Early Years Commissioning Team are currently operating a single point of contact, please email


3 & 4 Year Old Offers (Universal and Extended)

All 3 & 4 year old children in England can get 570 hours of free childcare per academic year, which is the equivalent of 15 hours a week for 38 weeks.  Providers can choose to provide fewer hours over more weeks.  Parents do not need a code to take up their Universal hours.

Eligible working families can get an additional 570 hours per academic year (1,140 hours in total), to give a total of 30 hours funded hours of childcare over a minimum of 38 weeks.  Providers can choose to provide fewer hours over more weeks (max 52 weeks).  Providers apply for the 30 hours using the Government's Childcare Choices website and there is a helpline for parents & providers tel. 03001234097.  Parents must apply to Childcare Choices the term before they want to access their 30 hr offer. 

Parents must register for the 30 hour offer on the Childcare Choices website the funding period before they want to start taking their 30 hour entitlement.  The deadlines for applying for funding are as follows:

Summer term   Deadline for applications is 31st March
Autumn term    Deadline for applications is 31st August 
Spring               Deadline for applications is 31st December

Providers must validate the child's 30 hours eligibility codes using the Early Years Portal before they confirm a place. Funding is based on attendance on a specified headcount date.  Places cannot be funded for children who start after headcount.

Parents / carers can get the entitlement from the term after their child's 3rd birthday.

Childcare Choices have published a communication toolkit for providers (see below) to promote the 30 hour entitlement.




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2 Year Old Offer

Eligible 2 year olds can get up to 15 hours a week of funded childcare for 38 weeks (a maximum entitlement of 570 hours), although providers can offer fewer hours over more weeks.  Parents / carers should check if they are eligible for the 2 year old offer using North Tyneside's Citizen Portal.  Providers must complete a 'Placement Notification' and receive approval for funding, using the Early Years Portal, before a child starts a funded place. Children can start at any point up to the close of the 'Actual' headcount task. 

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Early Years Pupil Premium

The Early Years Pupil Premium (EYPP) gives providers additional funding to support disadvantaged three and four year old pupils (see early years funding formula for rate).  To apply for EYPP funding, the parent / carer must give written consent for their information to be shared with the Local Authority, i.e. through the Parent Declaration Form.  If the child is potentially eligible for funding based on economic criteria (i.e. receipt of certain benefits') the provider must complete the 'parent / carer details' section of the Early Years Portal, which will ensure an eligibility check is carried out.  If the child is eligible for non economic reasons the provider should email

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Early Year Provider Portal

Funding for the childcare offers is administered through the Early Years Portal in North Tyneside.  Guidance on using the portal is set out below.  Please contact to register a new portal user.  When a registered portal user is due to leave a setting, the provider must immediately contact the Authority who will arrange for the individual's Portal account to be closed.  It is the responsibility of providers to enter their funding information accurately and by the specified deadlines.  An administration charge of £25 will be charged if a new task has to be generated, in accordance with the Grant Agreement.

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Grant Agreement

The Grant Agreement is between the Local Authority and childcare providers delivering the free childcare entitlements (see below for more information).  Childcare providers must sign a Grant Agreement before they can deliver the funded childcare entitlements.  The Local Authority has a complaints procedure for providers whose funding has been withdrawn despite the provider being of the required quality or awaiting their first Ofsted inspection (see document below).  In the event of any complaint or dispute, (which does not relate to the Funder's right to withhold funds or terminate) arising between the provider and Local Authority, the provider should email at the earliest opportunity.

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Business Support

There is a range of specialist business support available to childcare providers:

Please note the list is not exhaustive and the Authority do not endorse specific resources.

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SEND Support

Early years providers must comply with the SEND Code of Practice.

Support is available to enable children with special educational needs and / or disabilities to access the funded childcare offers.

Early Years Inclusion Fund  SEN Inclusion funding is available to support individual children to access their funded childcare entitlements.  For an application email

Disability Access Fund If you provide places for any 3- or 4-year-olds who receive disability living allowance (DLA), your setting is eligible to receive disability access funding, which is £615 per child per year.  Providers can apply for a Disability Access Fund payment through the Early Years Portal.

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New Providers

The following providers can register to provide the Government’s early years childcare offers.

  • an early years provider other than a childminder registered on the Ofsted Early Years Register;
  • a childminder registered on the Ofsted Early Years Register;
  • a childminder registered with a childminder agency which is itself registered with Ofsted; or;
  • schools taking children age two and over and which are exempt from registration with Ofsted as an early years provider.

Childcare providers must complete the Local Authority’s registration process before they can offer the ‘Government funded childcare entitlements’ to parents.

To become a registered provider of Government funded early years childcare offers, you will be asked to provide information (see examples below) and sign a Grant Agreement.  Funding cannot be claimed until the registration process has been completed.  Providers should commence the registration process at least 6 weeks before the start of the term in which they intend to offer Government funded earl years childcare places.  Funding is claimed through our online Early Years Portal and providers are expected to attend a training session prior to claiming funding.   If you would like to register please email

Support for new childcare providers includes:

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Information for schools who are providing or considering providing the funded early education / childcare offers is set out below.

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Tax Free Childcare

Tax-Free Childcare is a new Government scheme to help working families with their childcare costs.

Parents will be able to open online childcare accounts to pay their registered childcare providers directly. For every £8 parents pay in to these accounts, the Government will add £2, and the total amount in the account can only be spent on childcare.

Childcare providers can find out more about Tax Free Childcare .

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