Annual Canvass of Electors

Annual Canvass

The Electoral Registration Officer has a duty to ensure that the register of electors is up to date and accurate.  One of the ways we do this is by the Annual Canvass.  Every year we write to each address in North Tyneside to check the details we hold are correct.

We are calling on people to ensure they are on the Electoral Register and their right to vote is protected as it begins its annual canvass.

Residents are encouraged to look out for letters and canvass forms being delivered to homes across the Borough over the coming weeks to help the Council identify all those entitled to vote.

With elections taking place in North Tyneside in May 2023, this is an important opportunity for residents to make sure they can take part.

The annual canvass ensures the Council can keep the Electoral Register up to date, identifying any residents who are not registered and encouraged them to do so.

It is a legal requirement that we send out letters regarding the canvass and if we ask you for information, it is also a legal requirement for you to provide this; if you don’t you could be fined £1,000.

The 2022 Canvass

Before we write out to each household, we will match the information we hold with government records.

In July, we write to all households in North Tyneside to check that the information we hold on the electoral register is correct.

Residents who receive a letter are asked to check the information printed and respond online, only if any changes are required. Website details and security codes will be printed on the letter.

Residents who receive a canvass form must respond immediately, even if no changes are needed. Residents are encouraged to respond online, where they will be able to:

• amend a name
• add the names, and nationality, of any new occupants
• remove the names of those who no longer live at the address
• confirm there are no changes needed
• request a postal vote application form
• make changes to the open register

If we don’t receive a response, the law requires us to try and contact you by telephone or by calling at your house to collect the form. Please help us to avoid having to make a personal visit by responding to the canvass form as soon as possible.

How to respond to your form


(You can make changes using this method)
The easiest way to complete the form is online.  It takes less than 3 minutes and is the most cost-effective way of responding.

• Visit
• Enter part one and part two of your security code (detailed on your form)
• Follow the instructions
• You can make changes using this response method.

By phone

(You can response to confirm no changes using this method)
• Call 0800 197 9871
• When prompted enter part one and part two of your security code (detailed on your form).
• You cannot add or remove anyone or make changes by this response method.

By text

(You can response to confirm no changes using this method)
• Text NOCHANGE (all block capital and no space between words)
• Followed by parts one and two of your security code to 80212
• You cannot add or remove anyone or make any changes using this response method.

REMEMBER: If you are asked to provide information please do this as soon as possible to avoid a canvasser calling at your household.

The Register of Electors will be used from 1 December 2022 to 30 November 2023.

For further information contact North Tyneside Council's Electoral Team on (0191) 643 2270 or email