School admissions privacy notice

Introduction

North Tyneside Admissions Appeals Service organise and facilitate the statutory process for appeals made against the allocation of school places. In order to do this data is shared between the Appeals Team, the Local Authority School Admissions Service, Schools and Independent Panel Members that are appointed to hear the appeals.

What information we use

We hold information that has been submitted to us by appellants (those appealing) and information provided to us by the admissions service, i.e. the school application form. This information includes names, addresses and dates of birth (of the child). Information received and processed will differ on a case to case basis but may include medical information or names and/or addresses of other interested parties.

How we collect the information

The information is received from the submission of an appeal form (via email or post) from the appellant (usually the parent/guardian) of the child. If the appeal relates to a sixth form place, the information may have been submitted directly by the student. Data is also received from the admissions service, though this will be the same personal information provided on the appeal form, in a different format. 

What we use the information for

We use the information in order to constitute and conduct education admissions appeals in accordance with the mandatory provisions in the School Admissions Code and the School Admissions Appeals Code.

Who we share the information with

In order to process your appeal we will need to share information with the school you are appealing for, the local authority and members from our Independent Appeals Panel. Your appeal may be grouped as part of a multiple appeal if there is more than one appeal to be heard in respect of the same school and year group. In this instance, while part of your appeal may take place with other appellants present, your information will not be shared or discussed with any other appellants.

How long we keep information for

In accordance with the School Appeals Code the Clerk to the panel must ensure an accurate record is taken of the points raised at the hearing, including the proceedings, attendance, voting and reasons for decisions. These notes and records of proceedings must be kept securely for a minimum of two years, after which time this data will be securely destroyed in line with the Authority’s retention policy. In the event that you no longer wish us to process the information for the purposes described in this Privacy Notice you may withdraw your consent at any time by giving us written notice. You should understand, however, that we may nevertheless need to continue processing some or all of your personal information in accordance with our statutory obligations.

Further information

If you would like to know more about how we use your information, please write to:

Data Protection Officer
North Tyneside Council
The Silverlink North
Cobalt Business Park
North Tyneside
NE27 0BY

Email: information.governance@northtyneside.gov.uk
Tel: 0191 643 2333

For further guidance about data protection rights, see https://ico.org.uk/.